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Under data protection legislation, individuals have the right to access the information that an organization holds about them. This process is known as making a Subject Access Request (SAR).

If you wish to access personal data that relates to you, you should submit a Subject Access Request. This will allow you to find out whether BNU processes your data, receive a copy of your data, and verify that we are processing it lawfully.

To submit a Subject Access Request, the easiest method is to complete our . In your request, please include:

• A scanned copy of one of the following proof of ID: BNU student card, staff card, passport, driving licence, or UK birth certificate.
• If someone is applying on your behalf, please provide (in addition to your proof of identity) a signed statement authorizing us to release the requested data to them. This can also be scanned.

Using the form helps us verify your identity and respond to your request promptly and accurately. There is no charge for making a Subject Access Request. Alternatively, you can submit a request by emailing our Data Protection Team at dpofficer@bnu.ac.uk.

Upon receipt of your request and appropriate proof of identity, we will inform you of the statutory deadline by which we will reply. BNU has one calendar month from the date of receipt to respond with the information that meets your request. However, it may take longer depending on the complexity and number of requests. If we need more time to process your request, we will inform you as soon as possible.

If, upon receiving our response, you believe that the University has not handled your request correctly, please email dpofficer@bnu.ac.uk to review your concerns. If you are still not satisfied, you may contact the .

Under data protection legislation an individual has the right to exercise various other rights related to  

a) Information access. 

b)  Objection to Processing. 

c)  Objection to automated decision-making and profiling. 

d)  Restriction of Processing. 

e)  Data portability. 

f)  Data rectification. 

g)  Data erasure.

You can exercise these rights by submitting a Data Subject Request. To do so, please email our Data Protection Team at dpofficer@bnu.ac.uk.

When submitting your request, please be as specific as possible about the personal data you wish to have rectified, erased, restricted, or ported, or the nature of your objection. As with Subject Access Requests, attaching a picture or scan of one form of photo ID will help us swiftly verify your identity.

For the purposes of preventing or detecting crime, or apprehending or prosecuting offenders, the police and other agencies may request personal data about students, staff, or other individuals whose information is held by the University. Such requests may also come from other government agencies, including Immigration (UKVI), the Department for Work and Pensions, HM Customs and Revenue, and UK Visas.

Police requests for information must be submitted using the Official Police Request for Disclosure of Personal Information Form, also known as the DP1 form, which is held by the police.

If you represent a police force or another government agency and wish to submit a request, please email the Data Protection Team at dpofficer@bnu.ac.uk.