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This privacy notice explains when and why we collect personal information about you as an external stakeholder which we then use to contact you regarding collaborative partner activities with Buckinghamshire New University and how we will use this information including the ways we might share this with others.  It also explains how we keep your information secure and the rights you have in relation to the information we hold about you. 

We collect and use your information for the following purposes:

Purpose 1: Administration and management of, and communications relating to the following activities.

We collect and use your information to: 

• Enable us to contact you regarding potential collaborative activities relating to your organisation

The legal bases that we use in order to legally process the information you provide to us during the enrolment process is:

Consent Article 6 (1)(a). - The Purpose is necessary for us to send you general marketing information. 

This legal basis will be used to achieve the following purpose:

• Purpose 1 To enable us to contact you regarding potential collaborative activities relating to your organisation

Special Category Data

The data being collected does not include any special category data, however you may disclose such information when communicating with the university.

Data collected and processed about you may include:

The personal information we collect may include (as applicable):

• Name
• Organisation Name
• Organisation Address
• Contact details (telephone number), etc.
• Email address

The above lists are not exhaustive but are indicative of the main types of personal information processed by the University about you.

The information above will have been provided by you (or your organisation) and will have been collected through the medium through which communication is made with BNU, 

You can withdraw consent at any time. You can also ask us to stop sending you any marketing material.

Your personal information will be shared with the organisations listed below. Any information will be disclosed in accordance with the provisions and obligations of the Data Protection Act. Please note this is not an exhaustive list and your data may also be shared in accordance with the wider university privacy notices which can be accessed at /data-protection

We may transfer your personal data outside the UK in the following circumstances:

Where we use a cloud-based IT system which may hold your data, and the data in the cloud is stored on servers located outside the UK in a country which is not subject to an adequacy decision.  In these circumstances we safeguard your data through undertaking appropriate checks on the levels of security offered by the cloud provider and entering into a contract with them which applies protections of the same type and level required by data protection laws within the UK.

We do not pass your data to third party e-book, e-journal or database providers.

Your data will be retained in the accommodation management system in accordance with the Records Retention Schedule; a summary of which can be accessed at .

The following rights apply to the personal data collected in this notice. Please contact dpofficer@bnu.ac.uk if you wish to exercise your rights: 

• Right of access to confirmation of processing and copies of your personal data 
• Right to rectification if personal data we hold about you is incorrect 
• Right to restrict processing of your personal data 
• Right to complain to the Information Commissioner’s Office about how we handle your data. 

In some circumstances you also have the following rights: 

• Right to object to our processing of your personal data 
• Right to request erasure of your personal data (deletion) 
• Right to data portability

If you have any concerns with regards to the way your personal data is being processed or have a query about this Notice, you can contact the Data Protection Officer directly by e-mail dpofficer@bnu.ac.uk or by post. 

Data Protection Officer 
Buckinghamshire New University 
Queen Alexandra Road
High Wycombe 
Buckinghamshire 
HP11 2JZ 

If you remain unhappy with any aspect of the way your personal data is being processed then we ask that you discuss this with us first, however if you remain dissatisfied you have the right to complain to the Information Commissioners Office: 

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow
Cheshire  
SK9 5AF 

BNU is registered as a controller with the Information Commissioner’s Office. Our registration number is: Z772474X

We review our privacy notices on an annual basis or more regularly if required. This notice was last reviewed on 27 August 2024.